Thame Food Festival

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Stallholder bookings for 2018




We are looking for more outstanding Artisan and Street Food producers for our fabulous two day Food Festival. They must be exceptional in quality and taste. We are one of the rare food festivals that require samples from new producers where practical.

The booking process is now open until 1st June 2018 – don’t delay, apply today!

 Please complete the form below.

  • Please complete the following ONLY if you can book and PAY now.
  • Business details

  • If you don't have a website, you can use a social media address instead.
  • This is the category that will appear on the stall list in the programme and on the website. If you sell more than one product, please indicate your most popular/lead product.
  • Stallholders who attended in 2017

  • If you are a previous stallholder and you have not received a code, please email lotte@thamefoodfestival.co.uk
  • If you have already completed an enquiry form for Thame Food Festival 2018, and received notification that your application has been approved please select "yes" and enter the code below to complete your booking.

    If this is your first application you will not have received a code yet , please select your answer as "no" below and then press "next" to continue with your application.

  • Enquiry Form for New Stall Holders:

  • All businesses carrying out a food operation must be registered with their local authority.
  • Anyone trading has to have Public Liability Insurance, together with Product and Employer Liability Insurances if applicable.
  • If produce is available nationally, ie online, in a supermarket or major store, at major food shows or wholesale, then stall space may only be considered as part of a sponsorship package.
  • Please complete the following ONLY if you can book and PAY now

  • Stall details

  • Local producers are within a 30 mile radius of the event - postcode: OX9 3JL - Thame Show Ground - using Google Maps, please find out the correct distance of your business from Thame Food Festival.

    If the incorrect category is chosen the booking will NOT be confirmed and there will be an administration charge of £10.

    PRICES ARE FOR TWO DAYS - SATURDAY 29TH SEPTEMBER AND SUNDAY 30TH SEPTEMBER 2018

    NORMAL TRADING HOURS ARE:
    SATURDAY - 9AM TO 6PM
    SUNDAY - 10AM - 4PM

    Please note that the standard pitch size is 3m x 3m and that only stall space is provided. All stallholders need to provide their own gazebo, tables and equipment etc.

  • Local producers are within a 30 mile radius of the event - postcode: OX9 3JL - Thame Show Ground - using Google Maps, please find out the correct distance of your business from Thame Food Festival.

    If the incorrect category is chosen the booking will NOT be confirmed and there will be an administration charge of £10.

    PRICES ARE FOR TWO DAYS - SATURDAY 29TH SEPTEMBER AND SUNDAY 30TH SEPTEMBER 2018

    NORMAL TRADING HOURS ARE:
    SATURDAY - 9AM TO 6PM
    SUNDAY - 10AM - 4PM

    Please note that the standard pitch size is 3m x 3m and that only stall space is provided. All stallholders need to provide their own gazebo, tables and equipment etc.

    Special Rate 50% Discount for Previous Stall Holders

  • A standard gazebo is 3m x 3m, if you have a larger gazebo you will need to book a double pitch.

    if you have a vehicle or a trailer longer than 3m you will need to book multiple pitches. Failure to do this will result in being turned away on the day.

  • Price: £ 0.00
  • Price: £ 0.00
  • Price: £ 20.00
  • Payment for Electricity will be need to be made directly with the generator suppliers. Please download the order form directly from here
  • £ 0.00
  • £ 0.00
  • VAT registration number: 290 5898 57
    £ 0.00
  • Please do not continue with this booking unless you can pay now. Submission of a booking form without payment means that your space is NOT reserved and you will need to complete the booking form again. Partially completed booking forms will not be saved.
  • Marketing & Advertising

  • (max 300 characters)
  • Accepted file types: jpg, png, gif.
    Please upload your logo in jpg, png or gif format, file size no bigger than 1MB
  • Food Hygiene Details

  • Insurance Details

    Anyone trading has to have liability insurances as well as employer liability insurance if they are employing people.
  • Public Liability Insurance Details

  • Product Liability Insurance Details

  • As the ground is now grass (not paving) you will need to peg your gazebos down and weight them correctly. Failure to do so will mean that you will not be able to trade.
  • It is your responsibility to make sure that you are complying with GasSafe Regulations.
  • The use of LPG will be restricted and will require our prior permission.
  • Fire Hazards

    Fire Hazards – All stalls cooking or with electrical equipment MUST have a fire extinguisher and ensure that they are operating in a safe manner. We will be checking stalls as will the fire service.
  • We require that all your electrical equipment has had a PAT inspection in the past 12 months and has a sticker on it. It is your responsibility to do visual check as well.
  • Risk Assessment

  • if you already have a risk assessment form please upload below

    Alternatively you can download a form here and complete and upload.
  • PDF or Word Format
    Accepted file types: pdf, doc, docx.
  • General Health & Safety Notes for ALL stallholders

    1. Generators are NOT allowed.
    2. With hundreds of stalls and thousands of visitors we ask that you keep your goods and equipment within your allotted pitch. A boards or other signs cannot be placed in the walkways.
    3. As the ground is now grass (not paving) you will need to peg your gazebos down and weight them correctly. Failure to do so will mean that you will not be able to trade.
    4. The road closure in operation for the event means “NO VEHICLE” movements unless authorised by the emergency services or event staff. Please do not move ANY vehicles unless authorised. This ruling comes from the Police / Fire Service and is very important as failing to comply could affect future events.
    5. Staff Training – Please ensure that ALL the staff manning your stall have received the relevant Food Hygiene / Health & Safety training.
    6. Each area in the event has its own stewards please get to know them, they are on your side. Take particular note of the evacuation procedure in the event of a serious incident.
  • To keep administration costs to a minimum automated payment with booking is required.

    Payment to be made via Debit or Credit Card via Paypal, please note you do not need a Paypal account to use this service.

  • £ 0.00

    VAT inclusive

    VAT registration number: 290 5898 57
  • This field is for validation purposes and should be left unchanged.
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